How do we break free from paper and manual data entry?

Written by Frank Violi | May 12, 2022 7:32:04 AM

Our DocuWare Invoice Processing solution completely automates your invoice process, from data capture to approval to directly integration with your finance or inventory system.

The Invoice Processing solution combines modern process expertise with our cloud and mobile applications to eliminate the waste of manual processes and refocus your team on strategic, profit-driving projects. According to the Australia Taxation Office article of Benefits of eInvoicing, "paper and emailed PDF invoices costs between $27 and $30 to process. e-Invoicing will enable process-automation and reduces costs to less than $10 an invoice"; which equates to a saving of just under 60% approximately in manual effort.

This leaves us with are series of questions. "How do we break free from paper and manual data entry? and in the process switch to automation in Invoice Processing?". Well I am here to tell you that it is quite simple with DocuWare and this is how we can help you get there:

Automatically digitize and read incoming invoices and match them to purchase orders
Implement approval workflows to accelerate the process based on your business rules
Review and approve invoices via any mobile device
Record approved and GL coded invoices back to your accounting or ERP system through a simple export process
Maintain a secure, organized and searchable invoice archive for audits and budget planning

You can get up and running in just days when you decide to go ahead with DocuWare and our Invoice Processing solution.

Automating the Invoice Process

DocuWare for Invoice Processing provides a rapid path to a headache-free invoice management solution with a long-term scalable business foundation.

Start by digitizing all paper invoices and then trigger approval workflows based on your business rules to ensure accurate and rapid processing. Automatically check mandatory data, purchase orders, duplicate invoices, and onboard new suppliers quickly. Integrates directly with your accounting or ERP system to eliminate duplicate data entry and manual errors.

The solution delivers many productivity benefits also, such as:

Capture, sort and archive invoices from any device or any format (scanned paper, email, mobile captures and more) in an easily searchable dynamic file structure.
Extract details from all invoices, easily enter your GL accounts and cost centers and automatically match to corresponding Purchase Orders with DocuWare’s AI technology called Intelligent Indexing.
Route invoice approval requests based on amounts, supplier name or cost centres including multi-levels. Configurable workflows to uphold approval policies while automating information to the correct decision makers.
Generate records for your ERP system eliminating double data entry and greatly reducing errors.
Automate your supplier onboarding process with approvals if required.
Eliminate searching for purchase orders, shipping documents and information necessary for processing.
Record notes directly on the invoice image with annotation functionality.
Maintain compliance and a complete audit trail with transparent approval history, automatic document filing and encryption.
Integrate with over 1000+ systems to archive and find documents directly from the ERP. For example: SAP Business One, SAGE, Microsoft Dynamics, Office 365, QuickBooks, XERO, Myob and AccountRight just to name a few.
Process invoices promptly, take advantage of early pay discounts and gain deeper control over your cash flow management and build better supplier relationships.

“In less than 3 months, we reduced our labour effort in handling, storing, and approving AP invoices by 80%. We now have a platform that we can expand across other departments in our business such as Sales, HR and many more.”

- Jodie Simpson, Manager of Special Projects, Podpac Pty Ltd

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